Canada Atlantic Region of Narcotics Anonymous
Public Information Ad-Hoc Subcommittee Guidelines
Public Information Ad-Hoc
Subcommittee Guidelines 2
1 Purpose 2
2 Mandate 2
3 Functions 2
4 Members:...... 2
4.1 Voting members. 2
5 General Procedure 3
5.2 Meetings 3
5.3 Voting Policy 3
6 Officers 3
6.1 Chairperson. 3
6.2 Vice- Chairperson and Secretary 3
6.3 Duties and Responsibilities of Officers 4
7 Dismissals and Resignations 5
7.1 Dismissal... 5
7.2 Resignation. 5
8 Resource Officers: 5
9 Regional Web Site 5
10 Amendments 5
Guidelines for the
operation of the Canada Atlantic Regional Service Committee Website... 6
1 Purpose 6
2 General 6
3 Contents 6
3.1 The regional website may include the
following: 7
3.2 The regional web site should not include the
following: 7
Amendments......... 7
Appendix A –
Subcommittee Guidelines Regional Policy Handbook 8
The R.S.C. Ad Hoc Public Information Subcommittee serves the common needs of the regions member areas by conducting activities that promote the growth of all P.I. efforts and within the Region.
The CARNA Public Information Committee will continue as an ad-hoc committee of CARNA with a mandate until the August 2000 meeting. During this period the CARNA PI committee is to,
· prepare a report on all PI activities within the service boundaries of CARNA
· prepare a report on whether or not full committee membership would be beneficial to CARNA, and
· prepare a set of guidelines for the operation of the CARNA web-site.
§ To hold regular meetings on the same day as the R.S.C.
§ Is a resource for its member areas in their P.I. efforts.
§
Provides a forum for area P.I. subcommittees to share
their experience strength and hope.
§ Maintains communication with the WSC,CANA / ACNA , member Areas, and other regional PI subcommittees
Voting members of this committee shall meet the following requirements.
Members representing member areas PI subcommittee and / or members who meet the following requirements;
§ Have attended two (2) consecutive regular meetings of this Committee
§ Have the willingness and desire to serve the RSC PI Committee
§ A good working knowledge of the Twelve Steps, Twelve Traditions, and Twelve Concepts of Narcotics Anonymous
Voting privileges begin at the second (2nd)
consecutive meeting. Members will lose their voting privileges, upon absence
from two (2) consecutive regular meetings.
All actions of this committee shall be in accordance with these guidelines and the Regional Policy Handbook.
This committee shall look to the following documents for problem resolution.
§ The current publication of these guidelines
§ The PI Handbook
§ The Regional Policy Handbook
§ The Twelve Concepts.
§ The Twelve Traditions.
Regular meetings of this committee shall be held on the same day, as the R.S.C. unless otherwise voted by this committee and approved by the RSC Administrative Committee. All meetings of this committee shall be open to the fellowship as a whole.
§ A motion shall be deemed carried with a simple majority vote (50%+) of the voting members in attendance.
§ In the event of a tie the chairperson shall cast the deciding vote.
PI committee officers should have the willingness, and desire to serve, the time and resources necessary to do the work, previous experience with committee administration and a good working knowledge of the PI Handbook, Twelve Steps, Twelve Traditions, and Twelve Concepts of Narcotics Anonymous.
A Vice- Chairperson and Secretary may be appointed by the PI chair, and are accountable to the PI committee.
§ To preside over all PI committee meetings.
§ To be impartial as mediator of PI committee business.
§ To formulate an agenda for each PI committee meeting
§ To represent the PI committee at all R.S.C. meetings.
§ To supply reports as needed.
§ To maintain the archives of the PI committee.
§ To perform the duties of the chairperson in their absence.
§ To serve as parliamentarian at the PI Committee meetings.
§ To state and restate all motions for the PI committee.
§ To attend all R.S.C. meetings.
§ To have a minimum of 18 months continuous abstinence
§ To draft and distribute minutes of all PI Committee meetings to members.
§ To assume responsibility for documenting all changes in the minutes.
§ To maintain a current list of PI Committee members phone numbers and addresses.
§ To compile and maintain a list of voting members of the PI committee.
§ To have a minimum of 18 months continuous abstinence
The Chairperson is appointed by the R.S.C. Chairperson and may be dismissed by the R.S.C. Chairperson.
Other PI committee officers are appointed by the subcommittee Chairperson and may be dismissed by the subcommittee Chairperson
Officers may be dismissed for the following reasons.
§ Loss of abstinence;
§ Non-fulfillment of the duties of their position;
§ Absent from two (2) consecutive regular meetings;
§ Misuse of NA funds;
§ Misleading the committee; or
§ The intentional presentation of misleading information.
An officer may resign at any time.
In order to maintain continuity of service and reasonable transition, it is suggested that the resignation be submitted to the committee in writing at least one (1) regular meeting in advance.
This committee, to insure the availability of resources needed
to carry out its mandate, may assign certain
members special tasks. Any new material developed by the Regional P.I.
Subcommittee shall be reviewed and approved by the Committee as a whole before
external distribution.
The regional website is maintained by the R.S.C. Web Servant under the direction of the PI committee. The PI Committee Chairperson shall appoint the Web Servant.. In the event there is no PI Chairperson, the RSC shall elect.
Any amendment to these guidelines must be approved by the PI committee and then be approved by the R.S.C..
The
purpose of the regional website is to support our public information efforts.
The
contents of the regional website shall comply with;
§ This document
§ FIPT
§
The regions Public Information Subcommittee guidelines
§ The Public Information Handbook
The regional website shall be maintained by a “Web Servant” through the regions Public Information subcommittee
CARNA shall fund all costs associated with the Web Site
All links shall be checked regularly to ensure they are still active, and current and are consistent with this document.
A notice shall be placed at the beginning of the web site that signifies that it is the official web site of the Canada Atlantic Region of Narcotics Anonymous.
This website shall exist with a unique domain name on a server
that is controlled by the Web Servant/PI Committee.
As the overwhelming majority of people viewing our site will be NA fellowship members and recovery professionals, the contents of our Web site should be intended to help them as much as possible.
Information available on the website should be accurate and
generic to best reflect a clear message to members, potential members,
professionals, and interested individuals.
§ The regional meeting list
§ a geographic description of the region
§ the regional mailing address
§ the World Service Office phone number and address
§ a simple statement about NA, who we are and what we do
§ NA's published presentation papers (written for addiction care providers):
§ "Facts About Narcotics Anonymous"
§ links to the WSO and other service bodies websites
§ a means to contact the Web Servant
§ Upcoming NA events within the region and around the world.
§ Other items deemed appropriate by the PI Committee/RSC
§ links to websites that are not sanctioned by an NA service office or service body
§ commercial advertising
§ links to sites that contain commercial advertising
Any amendment to these guidelines must be submitted to the R.S.C. as a whole.
1. No subcommittee shall take any action that is in conflict with R.S.C. policies.
2. All subcommittees shall meet on the same day as the R.S.C.
3. All subcommittees shall submit a written report to the R.S.C. this report shall include;
§ What the committee planned during the reporting period.
§ What the committee actually did.
§ What were the results?
§ Resources expended (money, literature, volunteers, etc).
§ Problems encountered.
§ Problem Resolution.
§ Plan for the next reporting period.
§ Current projects and status.
§ Service opportunities available.
§ Personal comments (the chairperson can raise any issue Including discussions from the committee).
4. All subcommittees shall distribute minutes to all R.S.C. officers.
5. All subcommittees shall distribute minutes to any R.S.C. participant, upon request.
6. All subcommittees shall select a candidate from within its membership to stand for subcommittee chairperson at the annual R.S.C. elections.
7. Other officers of each subcommittee shall be elected by the subcommittee.
8. All standing subcommittees of this R.S.C. shall create and adopt their own policy documents. These policy documents must be ratified by the R.S.C.
9. Policy documents for subcommittees may only be amended by the R.S.C.
10. Any action taken by any subcommittee may be overturned by the R.S.C.